Summary of Position:
The Senior Professional Development Coordinator provides administrative, coordination and logistical support to the Director of the Professional Development and Inclusion (PDI) Department and the Professional Development (PD) Manager as well as members of the Firm’s Professional Development Steering Committee (PDSC) and Professional Development ambassadors in each office, practice group leaders, other Firm departments and the Board on any and all projects and tasks related to the Firm’s professional development programs and initiatives as determined by the PDI Director or PD Manager.
These are the essential functions of the position. Successful job applicants will be able to perform these functions:
• Function as the primary internal coordinating PD liaison to the Firm's PDI Department, the PDSC members, PD Ambassadors and Associate Focus Group.
• Processes PD invoices/expenses for payment according to firm guidelines.
• Maintains file of expenses and CLE filings (as applicable) for each national PD program, event, or initiative.
• Administrates PD-related online applications, subscriptions, and memberships (e.g. WestLegalEd, ABA, Lawcountability, prezi, etc.)
• Coordinates the logistics of all PD programs, events, and initiatives before, during and after the program, whether in-person, remote or online (e.g. ensures distribution of invitations; tracks responses; drafts and updates meeting agendas; sets up webinars; makes site, catering and audiovisual reservations; prepares handout materials; collects and summarizes event feedback).
• Primarily responsible for coordinating and pre/post program tasks related to PD events that take place at firm-wide events (e.g. annual Strategic Planning Meeting, Firm Shareholder Meeting, Retreats, etc.). Works collaboratively with D&I Coordinator for these firm-wide events.
• Co-coordinates PDI’s intern program with the D&I Coordinator.
• Coordinates as needed with other Firm departments and administrative personnel on all PD-related initiatives.
• Attends PDSC meetings and prepares draft of agenda, drafts meeting summaries, and carries out other follow-up tasks as needed.
• Drafts pertinent internal and external professional development communications.
• Collects and compiles appropriate professional development data and completes initial drafts of the PDI Department’s Annual Report.
• Primarily responsible for coordinating the production of the PDI Department’s bi-annual newsletter, The PDI Connection (e.g. collecting articles, allocating writers, compiling an initial draft, working with printer, ensuring distribution).
• Primarily responsible for updating the Firm’s internet and intranet sites as indicated by the PD Manager and Director.
• Supports the Director and PD Manager in carrying out research on professional development-related topics and drafting reports, summaries, or memos as needed.
• Primarily responsible for developing and designing presentations, webinars, e-bytes, etc. using PowerPoint, Camtasia, Microsoft Movie Maker or other tools as needed under the guidance of the PD Manager and Director.
• Stays abreast of developments in instructional design tools and makes recommendations about optimizing their use.
• Supports the PDI Manager and Director in internal and external presentations as appropriate.
• Suggests topics and offers ideas for improving existing PD initiatives or creating new ones.
• Works collaboratively with D&I Coordinator and Analyst, and supports D&I initiatives as needed and time permits. Solicits support of D&I Coordinator and Analyst for PD tasks as needed and time permits.
• Provides direction and guidance to the PDI Department’s Administrative Assistants on various tasks and projects.
• Attends and prepares for staff meetings and departmental professional development days.
• Co-creates their own annual Professional Development Plan (PDP) with the PD Manager in alignment with the guidance of the Director and the department’s needs and annual goals. Meets quarterly with PD Manager to receive support and track progress.
• Attends three local or regional D&I educational awareness opportunities and at least three seminars, webinars or conferences for own professional development.
• Bachelor's degree with an emphasis in Education, Adult Learning, Human Resources, Journalism, English, Communications, Marketing, or Public Relations.
• 7+ years of related experience with instructional design and project management/logistical at a law firm, government agency or professional services organization.
• Experience with database management, spreadsheet creation and maintenance.
• Experience with report or proposal writing, creation of presentations using PowerPoint and other presentation or instructional design tools.
• Event planning experience.
• Strong analytical, written and verbal communication skills; excellent organizational skills; a detail-oriented and proactive approach to projects; the ability to work well with minimal supervision, a strong client-service orientation and interest and commitment to diversity and inclusion issues are required.
• Instructional design experience is required.
• Ability to read, analyze and interpret documents such as survey questionnaires and results, financial reports, and data from multiple sources.
• Ability to write both routine and specialized audience-appropriate reports and correspondence to internal and external constituents.
• Ability to speak effectively before Firm attorneys and staff, external groups and/or individuals.
• Mathematical skills including ability to compute rate, ratio, mean, average, and percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to analyze information and solve problems through reasoned evaluation. Ability to apply facts in complex ways to resolve problems.
• Ability to travel periodically to attend Firm-sponsored regional and national PDI events (e.g. job fairs, professional development and diversity conferences).
• Ability to periodically work both before and after normal business hours to coordinate the implementation of the departmental programming and initiatives.
The PDI team considers a consistently positive, cooperative, self-motivated, courteous and professional attitude to be an essential function of every position. While different positions have different primary areas of responsibility, everyone needs to work as a team, and we expect all employees to roll up their sleeves and pitch in as necessary to get the job done.
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Sick Time, a 401K matching program, Profit Sharing, 10 Paid Holidays, affordable Health and Life Insurance including Dental & Vision coverage, Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Teladoc (24/7 access to a doctor by phone or online video), Tuition Reimbursement and an EAP Program.
We are not working with outside recruiters for this position.
Equal Opportunity Employer.